Stop Sending Proposal Files—Share a Link Instead
Sending a proposal as a file attachment creates unnecessary friction and leaves you in the dark. Discover why sharing a link is the modern, more effective way to deliver proposals and track engagement.
Why Your Team Should Stop Emailing Proposal Files
Many teams meticulously craft their proposals in tools like PowerPoint or Figma, export them as PDFs, and attach them to an email. It’s a classic workflow, but it’s broken. Once you hit 'send', you're in the dark. You don't know if your client opened the file, which pages they cared about, or if they just ignored it. This uncertainty makes effective follow-up nearly impossible, turning it into a guessing game.
The Limitations of the 'Attachment' Method
The problem isn't the proposal itself; it's the delivery method. Attaching a file creates a series of frustrating problems for both you and your client:
- No Visibility: You have zero insight into engagement. Did they read page 3 or just skim the pricing page? You'll never know.
- Painful Updates: If you spot a typo or need to update a detail, you have to edit the source file, re-export, and send a new email with a confusing "v2" or "final_final" filename. This creates version chaos.
- Poor Mobile Experience: Large PDF files are clumsy to download and view on a smartphone. Clients are forced to pinch and zoom, creating a poor first impression.
- Lack of Security: Once a file is downloaded, you lose all control. It can be shared with anyone, and you have no way to revoke access.
The Solution: Link-Based Document Sharing
Instead of attaching a static file, what if you could share your proposal through a single, intelligent link? This modern approach keeps the document centralized, giving you complete control and deep insight after you share it. The client clicks a link and instantly views the proposal in a clean, optimized web viewer, with no downloads required. This simple shift in delivery method solves all the core problems of file-sharing. It’s not about changing how you create proposals; it’s about changing how you deliver them. For a smarter way to handle this workflow, consider a service like Featpaper, designed for this exact purpose.
How It Works with a Service like Featpaper
Using a link-based sharing service transforms the experience. Instead of listing features, let's see how the workflow changes.
- Before: You email a 20MB PDF. You follow up a week later with a generic, "Just checking in." You have no idea if they are interested.
- After: You send a Featpaper link. You get a notification the moment your client opens it. You see they spent five minutes on the case study section but only 10 seconds on pricing. This allows you to tailor your follow-up, "I saw you were interested in our past work. Shall we discuss how we can achieve similar results for you?"
Stop guessing. Start knowing. Move past the limitations of email attachments and see exactly how your proposals are being read. Upgrade your document sharing with a link.
A Realistic Use Scenario
Imagine you're a sales manager at a SaaS company. You've just finished a proposal for a major client in Figma. The Old Way:
- Export the 50-page Figma design as a high-quality PDF. It's 75MB.
- You try to email it, but it's too large. You upload it to a generic file-sharing service and send that link.
- The client, on their phone, has to download the huge file over a slow connection.
- A week passes with no response. You have no idea what happened.
The Featpaper Way:
- Upload the exported PDF to Featpaper. It generates a single, secure link.
- You send the link to the client. They open it instantly on their phone, and it loads perfectly.
- You get a notification and see they've read the first 10 pages and then shared it with a colleague.
- The analytics show both of them re-read the implementation timeline. You now know exactly what to focus on in your next call.
Ready to transform how you send proposals? Share Your First Document as a Link →