The Problem with Sharing Brief Documents as Files

Many teams spend hours creating the perfect project brief, design proposal, or summary document. You export it as a PDF, attach it to an email, and hit send. But then what? You're left in the dark, wondering if the client has even opened it, leading to awkward follow-ups and a frustrating lack of control.

The Limitations of File Attachments

The problem isn't the document itself, but the outdated method of sharing it. Sending files via email or chat creates significant, unnecessary friction.

• No Visibility: You have no idea if, when, or how many times your document has been viewed. You can't know which parts they focused on or if they even read it to the end.
• Version Chaos: A small update requires re-exporting and resending the file, leading to confusing filenames like brief_v3_final_final.pdf. The client might be looking at an old version without you even knowing.
• Poor Mobile Experience: Forcing a client to download a large PDF on their phone creates a terrible experience. Pinching and zooming on a small screen is clumsy and unprofessional.
• Lack of Control: Once sent, the file is out of your hands. You can't revoke access or update it without causing confusion.

The Solution: Link-Based Document Sharing

Instead of attaching a file that creates a static, disconnected copy, modern teams are shifting to sharing documents via a secure web link. This approach keeps the document centralized, giving you complete control and insight after you share. This simple change in delivery method transforms the entire experience, both for you and your clients. For teams looking to streamline this process, services like Featpaper provide a way to implement link-based sharing without changing how you create your documents.

How Featpaper Solves the Problem

Featpaper is a service designed to perfect the delivery of your documents. You create your brief in your preferred tool (like Figma, Google Docs, or PowerPoint), but instead of exporting a file, you share it through a Featpaper link. Here’s how the experience changes:

• File Sharing (Old Way): You send a PDF. You wait and wonder. You follow up. The client says they need a change. You send brief_v2.pdf. They view the old one by mistake.
• Link Sharing (Featpaper Way): You send a single link. You get a notification the moment they open it. You see they spent the most time on the pricing page. You make an update, and the same link automatically shows the new version. The client always sees the latest content, even on their phone, perfectly formatted.

Stop sending files and start sharing links. With Featpaper, you can finally see how your documents are being engaged with, ensuring your message is always on point. Discover a better way to share your brief documents.

A Realistic Use Scenario: The Project Brief

Before (File Sharing): You email a project_brief.pdf to a new client. A day passes with no reply. You send a follow-up: "Just checking if you had a chance to look at the brief." The client replies, "Yes, looks good, but can we change the timeline on page 5?" You make the change, export project_brief_revised.pdf, and send it again. Now there are two files in the email thread, increasing the chance of confusion. After (Link Sharing with Featpaper): You send a single Featpaper link to the client. You receive a notification when they open it. You check the analytics and see they viewed every page. They call you to discuss the timeline. While on the phone, you update the document, and the changes are instantly reflected on their screen through the same link. The client is impressed with the seamless experience, and you're in complete control.

It’s time to move beyond the limitations of file attachments. The quality of your work doesn't end at creation; it extends to how you deliver it. Change How You Share Documents Today