A Better Way to Share Figma Security Documents

Many design and security teams use Figma to create detailed documents, from system architecture diagrams to user authentication flows. It's a fantastic tool for creation. But when it comes time to share these sensitive documents with external auditors, partners, or clients, a new set of problems emerges. The process of exporting and emailing files often undermines the very security you've worked so hard to design.

The Friction of Sharing Sensitive Files

Figma itself provides robust security features like invite-only access and password protection. The real challenge isn't in creating the document, but in what happens after you click 'Export'. When you send a security document as a PDF or ZIP file, you immediately lose control. You can't know for sure if the recipient opened it, who they forwarded it to, or if they're looking at the most current version. If you spot an error or need to make an update, you have to re-export and re-send the file, leading to version chaos with names like Security_Diagram_v3_FINAL_final.pdf. This old method creates unnecessary risks:

• No View Tracking: You have no idea if or when the document was reviewed.
• Version Confusion: Multiple file versions create a high risk of someone referencing outdated information.
• Loss of Control: Once downloaded, the file can be stored, copied, and shared indefinitely.
• Poor Mobile Experience: Complex diagrams exported as PDFs are often difficult to read and navigate on mobile devices.

The Solution: Shift from File-Sharing to Link-Sharing

The most effective way to solve these problems is to change the delivery method. Instead of sending a static file that you immediately lose control over, share a web link that points to the document. This approach keeps the document centralized and secure. You're not sending a copy; you're granting access. This simple shift in perspective solves the core issues of file-based sharing. This process can be simplified by switching to a link-based document sharing model, which enhances security and control.

How Featpaper Modernizes Document Delivery

Featpaper is a service designed to implement this modern, link-based sharing workflow. It's not a design tool; it’s a service that changes how you deliver the documents you create in tools like Figma. Instead of emailing a file, you upload your exported document to Featpaper and share a single, secure link. This fundamentally changes the experience for both you and the recipient.

Stop re-sending files. Share your Figma designs with a single, secure link that you can track and update. See how Featpaper changes the way you deliver documents. Learn more at Featpaper.io. With a link-based approach, you gain:

• Viewer Analytics: See who opened the link, which pages they viewed, and for how long.
• Centralized Updates: Need to change the document? Simply re-upload the new version. The same link automatically shows the latest content, ensuring everyone is on the same page.
• Enhanced Security: You can disable downloads and track exactly who is accessing the information, providing a clear audit trail.
• Optimized Viewing: Documents are presented in a clean, responsive viewer that works beautifully on any device.

Realistic Usage Scenario: Sharing a Security Audit Flow

Before (File-Sharing): Your team designs a critical user data privacy flow in Figma. You export it to a 50-page PDF, password-protect it, and email it to an external compliance auditor. The next day, you notice a small but crucial error on one of the diagrams. You have to correct the design, re-export the entire PDF, come up with a new password, and send another email, asking the auditor to please ignore the previous version. You have no way of knowing if they saw your correction or if they are still reviewing the flawed document. After (with Featpaper): You design the same flow in Figma and export it. You upload it to Featpaper and send a single link to the auditor. The next morning, you get a notification that the auditor has opened the document and is spending time on page 37. You then spot the error, quickly fix it in Figma, and re-upload the file to Featpaper. The exact same link the auditor already has is now silently updated with the corrected version. You can be confident they are always viewing the most current, accurate information without any confusing back-and-forth emails. Ready to move beyond the limitations of file-sharing? Change How You Share Security Documents Today