Stop Emailing Figma Exports: A Better Way to Share Training Manuals

Many design teams invest dozens of hours creating the perfect Figma training manual. They meticulously document components, define Auto Layout rules, and build interactive prototypes to guide new team members. But when it comes to sharing that manual, they often fall back on old habits: exporting a PDF or sending a direct Figma link. This is where the friction begins.

The Problem with Sharing Figma Manuals the Old Way

The issue isn't with Figma itself; it's a powerful creation tool. The problem occurs after you export. Your carefully crafted guide is suddenly trapped in a static file or behind a link that’s not optimized for easy viewing.

• Static Files Become Obsolete: You update a component in your main library. Now, the PDF manual you emailed last week is out of date. You have to re-export, re-send, and hope everyone deletes the old version, creating version control chaos.
• Poor Mobile Experience: A non-designer trying to view a complex Figma file on their phone is a frustrating experience. Pinching and zooming through a heavy interface to find one piece of information is inefficient.
• No Insight into Engagement: Did the new hire actually read the manual? Which sections did they focus on? With a file or a generic link, you have no visibility. You can't know if your documentation is effective or where people get stuck.

A Better Direction: Link-Based Document Sharing

Instead of sending a file that you immediately lose control over, what if you shared it as a smart, trackable web link? This modern approach wraps your Figma export in an optimized online viewer that works on any device—no downloads or Figma account required. It turns a static document into an interactive, measurable experience. This simple shift in delivery method can resolve the most common frustrations. A dedicated service that provides link-based sharing for your Figma exports can transform your documentation workflow.

How a Link-Based Platform Solves the Friction

Featpaper is a service designed to solve this exact problem. It changes the experience of sharing documents by moving the focus from 'sending files' to 'sharing access'. Before (File-Sharing):

1. Export manual from Figma as a PDF.
2. Attach to an email or Slack message.
3. Hope the recipient opens it and has a PDF viewer.
4. Make an update to the manual.
5. Repeat the entire process, creating manual_v2_final_FINAL.pdf.

After (with Featpaper):

1. Export from Figma and upload to Featpaper.
2. Share a single, permanent link.
3. Get a notification the moment they open it and see which pages they read.
4. Make an update? Just replace the file in Featpaper. The link automatically shows the newest version.

Ready to change how you share design documents? Stop exporting endless files and start sharing intelligent links. See how Featpaper streamlines your Figma workflow.

Realistic Scenario: Onboarding a New Designer

Imagine a new product designer joins your team. Instead of emailing them a 50-page PDF manual, you send a single Featpaper link. You're instantly notified when they open it. You can see from the analytics that they spent 20 minutes on the 'Component Variants' section but only a minute on 'Prototyping.' This gives you a valuable, specific talking point for your next check-in. You can ask, "I saw you breezed through the prototyping guide—are you already comfortable with it, or would a quick walkthrough be helpful?" When you update the brand guidelines next quarter, you just replace the document in Featpaper. The training link you sent them on day one now automatically points to the latest version. No confusion, no outdated files. ▶ Deliver Your Figma Documents the Better Way